What to Include in a Wholesale Hijab Quote Request

A wholesale hijab quote request should give suppliers enough information to quote the same product and commercial scope. At minimum, define the product type, fabric, finished dimensions, colors, quantity, customization, packaging, quality requirements, delivery destination and requested trade term. A vague message such as “Please quote 500 hijabs” often produces prices based on different assumptions, so the resulting quotations cannot be compared fairly.

What Is an RFQ?

An RFQ, or Request for Quotation, is a buyer’s request for a supplier to price a defined product and commercial scope. It is sent before a final order and should tell the supplier what to quote, in what quantity, with which customization, for which destination and under which requested commercial conditions.

RFQ vs Product Specification Sheet

A product specification sheet answers “what should be made?” An RFQ combines that technical reference with quantity, commercial questions, packaging, logistics and timing. The technical sheet can therefore be an attachment to the RFQ, not a substitute for the whole request. Build the technical foundation with the hijab product specification sheet guide.

RFQ vs Quotation vs Purchase Order

The buyer sends the RFQ; the supplier returns a quotation; a purchase order normally follows only after the parties have clarified and accepted relevant commercial conditions. Sending an RFQ does not itself instruct a supplier to start production.

Start With a Clear Product Name and Product Code

Do not identify the request only as “hijab.” State a controlled product name, product code, type and shape. If the request covers several SKUs, add a variation table so color, size, artwork and quantity are not hidden in paragraphs.

What Fabric Information Belongs in the RFQ?

State the fabric category, verified fiber composition, construction where relevant, GSM where relevant, finish and approved reference. If the fabric is not decided, write “supplier recommendation requested” and explain the intended performance instead of leaving the field blank.

How Should Fiber Composition Be Requested?

Use the exact composition from a reliable product requirement; do not estimate percentages. If more than one composition is acceptable, ask suppliers to quote each option separately so different scopes are not compressed into one unit price.

Should GSM Be Included?

Include GSM when it materially affects price, opacity, drape, performance or positioning. A target or range should come from the buyer’s real requirement or an approved reference; there is no universal GSM that suits every hijab. Where it is still open, request a recommendation and ask the supplier to identify the quoted construction and weight.

Finished Dimensions and Measurement Method

Give finished length, width and shape rather than cut size alone. When measurement is critical, attach a diagram showing lay-flat condition, measurement points, unit and any agreed tolerance. The hijab size and dimension guide explains why finished size and measurement method belong together.

How Should Color Requirements Be Written?

State the number of colors, whether they are stock or custom, internal color codes, physical references and Pantone references where applicable, plus whether color development is required. Screen colors are not dependable physical approvals, and Pantone does not guarantee identical appearance across fibers, textures, sheen and finishes. Review the Pantone color-matching guide.

Break Quantity Down by SKU, Color and Size

State both total quantity and the quantity for each relevant SKU, color, size or design. “500 pieces total” is insufficient when the order actually contains ten colors in unequal quantities, because MOQ, setup and production complexity may depend on the breakdown.

Ask the Right MOQ Questions

Ask for the MOQ structure that may apply to the project: total order, per color, per design, per fabric, per size or custom packaging. Not every supplier uses every type of MOQ, so request the supplier’s actual basis rather than assuming one universal rule.

How to Request Quantity-Tier Pricing

If several purchasing levels are realistic, request a separate price for each. For example, 100, 300, 500 and 1,000 units may be used as an illustrative example only; use the quantities relevant to your real buying plan. Every tier should retain the same technical and commercial scope.

Ready Stock, Private Label Existing Product or Fully Custom?

Identify the sourcing model because each creates a different scope. Ready stock may require little development; a private-label existing product can add branding and packaging; a fully custom product can add fabric, color, size and construction development. Compare the options in the ready-stock vs custom hijab guide.

Printing Requirements and Artwork Attachments

For a printed hijab, state the artwork file and version, print area, repeat, placement, scale, orientation, border and color reference. If the printing method is open, ask the supplier to recommend feasible methods and quote alternatives separately. Use the digital vs screen-printing comparison and the artwork preparation guide.

Logo, Brand Label, Care Label and Hang Tag

“Custom logo” does not define a quotation scope. List every required element—logo application, brand label, care/composition label and hang tag—with its file, size, material, position, attachment method and version where confirmed. These are different components; see the guide to custom hijab labels and logo methods.

Should Packaging Be Specified Before Requesting a Quote?

Yes, if packaging is expected in the price. State whether standard or custom retail packaging is required and define the type, material, dimensions, artwork, barcode, insert and closure where applicable. If a decision remains open, request separately priced options rather than one ambiguous “packaging included” figure. See custom packaging options.

Product Packaging vs Export Packing

Retail packaging presents or protects the individual item for sale; export packing groups and protects goods for transport. Ask about them separately. Export requirements may include inner grouping, master-carton quantity, carton marks and protection appropriate to the route; use the international wholesale packing guide.

How Should Sample Requirements Be Included?

State which sample function is needed: development sample, color sample, print sample, packaging sample or final/pre-production sample. Not every project needs every type. Ask separately about sample fee, lead time, shipping and revision process without assuming a fixed number of rounds. The sample approval checklist helps define what will later be approved.

What Quality Information Belongs in an RFQ?

Reference the approved sample or product reference, key dimensional and color requirements, packaging requirements, inspection needs and agreed defect expectations where defined. “High quality required” is not a measurable requirement. Link the scope to the wholesale hijab QC checklist.

How Should Testing Requirements Be Requested?

State the test item, method or standard where already defined, product/variant to be tested and acceptance requirement. Relevant examples may include pilling, dimensional change and colorfastness, but not every product needs every test. If requirements are undecided, ask for available reports and options while confirming whether they cover the actual product. See the guide to hijab fabric testing.

Destination-Market Compliance

Tell suppliers the destination market and any verified labeling, testing or documentation requirements. Requirements vary by country and sales channel; suppliers should not have to guess the market, and buyers should not assume that a generic report or label automatically satisfies their obligations.

Currency, Payment Terms and Quote Validity

Require the quotation currency, payment method, deposit/balance or milestone structure, and validity date. There is no universal payment ratio. Quote validity matters because material, freight and exchange conditions can change; do not assume an old price remains available.

Separate One-Time Charges From Recurring Unit Costs

Ask suppliers to itemize setup, tooling, screen, plate, dieline or sample-development charges where applicable. Then require the unit price to identify which recurring components—product, print, label and retail packaging—are included. This prevents a low unit price from hiding a different scope.

Ask What Is Excluded and What Was Assumed

Every quotation should identify exclusions such as freight, tax or sample shipping where applicable, plus assumptions such as existing fabric, one size, one color or standard packaging. Explicit assumptions are essential when you later compare hijab supplier quotations.

Testing, Inspection and Certification Fees

Where third-party testing, inspection or certification may be needed, ask whether it is included and request a separate amount if not. Do not assume every order needs these services or that the supplier bears every destination-market cost.

Reorder Conditions

Ask about current reorder MOQ, repeated setup, artwork retention, color-reference retention, packaging MOQ and whether quantity tiers change. First-order conditions are not permanent. Preserve the approved references described in the hijab reorder planning guide.

What Shipping Information Should Be Included?

Provide the country and a city, port or delivery point precise enough for the requested quotation. State any preferred mode—courier, air or sea—or ask for appropriate options. Freight estimates are time-sensitive, so require the method, destination, scope and validity.

Should Buyers Request EXW, FOB, CIF, DAP or DDP?

Request the Incoterm option or options that fit the buyer’s evaluation, but do not treat an Incoterm as merely a shipping method. Each allocates costs, tasks and risk differently. If uncertain, request clearly identified alternatives and obtain logistics advice appropriate to the transaction rather than defaulting to one term.

Target Shipment Date, Required Arrival Date and Launch Date

These dates are not interchangeable. Tell the supplier which one matters and avoid “ASAP.” A required arrival date must account for sample approval, production, inspection, export handling, transport, customs and final delivery.

Ask How Lead Time Is Defined

Ask what event starts the quoted lead time—for example deposit, final sample approval, artwork approval or material confirmation—and separate sample lead time from bulk-production lead time. A single “delivery time” answer can hide major planning differences. Use the hijab production lead-time guide.

Export Documentation

Ask which documents the supplier can provide, such as a commercial invoice, packing list or certificate where applicable. Import requirements differ by destination; do not treat every document as the supplier’s automatic responsibility.

Use Materially Equivalent RFQs for Every Supplier

If multiple suppliers are being evaluated, send each one materially equivalent specifications, quantities and commercial questions. A detailed specification sent to Supplier A and only a photo sent to Supplier B cannot generate fairly comparable quotes.

RFQ Email vs Structured RFQ Document

A simple project may use a concise email plus attachments. A complex project benefits from a structured RFQ, specification sheet, SKU table and controlled artwork. A formal PDF is not mandatory in every case; clarity and traceability are.

How to Structure the RFQ Email

1. Briefly introduce the company or project.
2. Name the product and sourcing model.
3. State total quantity and key breakdown.
4. List attached files and their versions.
5. List the required quotation fields.
6. State destination and requested Incoterm.
7. Give the requested response date and contact.

Keep the email readable; do not paste a long technical specification into the message when a controlled attachment is clearer.

RFQ Attachment Checklist

• Current product specification sheet.
• SKU/color/size quantity table.
• Artwork and logo files with version identifiers.
• Label and packaging artwork or requirements.
• Reference images and measurement diagrams.
• Relevant testing and quality requirements.
• Retail and export-packing requirements.

File Naming and RFQ Version Control

Use a traceable structure such as project, product, document, version and date. NS-HJ001-RFQ-V03 is an illustrative format, not a required NoorSilk system. Avoid using “final,” “final2” or “latest” as the only version control. When quantity, color, dimensions, artwork or packaging changes, issue a new RFQ version and tell every participating supplier which version is current.

How to Handle Supplier Questions

Answer questions in writing. If a clarification materially changes the request, update the RFQ and share the relevant information with all competing suppliers to preserve a fair comparison. A useful supplier question often reveals a field that needs definition rather than a problem with the supplier.

Supplier Clarification Log

What If You Do Not Know Every Specification Yet?

Do not invent an answer. Mark the field “supplier recommendation requested” and describe the performance or market need. Because different recommendations create different scopes, compare their technical consequences as well as unit prices.

Request Alternative Options Separately

Separate ready stock, private-label existing product and fully custom options, or Packaging A and Packaging B, into distinct quote lines. The same applies to different fabric or printing recommendations. One blended unit price prevents meaningful evaluation.

RFQs for New Brands, Established Brands and Reorders

A new brand should establish one decision-ready base scenario instead of requesting dozens of combinations. An established brand can attach approved specifications and forecast quantities, but should not rely on “same as previous order.” A reorder RFQ should confirm current quantity, price, lead time, specification revision, color reference, artwork and packaging version.

Common Wholesale Hijab RFQ Mistakes

• Asking only for the “best price” or sending only a photo.
• Omitting fabric, composition, finished dimensions or measurement method.
• Giving total quantity without a color, size, design or SKU breakdown.
• Leaving customization, retail packaging or export packing undefined.
• Omitting destination, requested Incoterm or target timeline.
• Attaching outdated artwork or files with ambiguous names.
• Sending materially different questions to competing suppliers.
• Not separating one-time charges from recurring unit costs.
• Failing to ask for exclusions, assumptions and quote validity.
• Comparing supplier recommendations as though the specifications were identical.
• Assuming first-order terms automatically apply to reorders.

Wholesale Hijab RFQ Master Checklist

1. RFQ number, version, date, buyer and response due date.
2. Product name, code, type and shape.
3. Fabric, verified composition, construction, GSM and finish where applicable.
4. Finished dimensions and measurement method.
5. Colors and physical/Pantone references where applicable.
6. Total quantity and quantity per SKU/color/size/design.
7. Applicable MOQ and quantity-tier questions.
8. Print, artwork file/version and placement.
9. Logo, brand label, care label and hang tag.
10. Retail packaging, barcode and insert.
11. Export packing where relevant.
12. Sample type, fee, shipping, lead time and revision questions.
13. Quality reference, inspection and testing requirements.
14. Destination and verified compliance/document needs.
15. Requested Incoterm, named place and shipping mode.
16. Target shipment and/or arrival date.
17. Sample and bulk lead-time requests, including start events.
18. Currency, payment terms and quote validity.
19. One-time charges and recurring unit-price inclusions.
20. Freight, testing, inspection and documentation cost scope.
21. Reorder conditions, exclusions and assumptions.
22. RFQ and attachment version control.

Copyable Wholesale Hijab RFQ Template

SKU and Quantity Table

Supplier Response Table

From Specification to a Comparable Supplier Decision

A complete RFQ does not have to be complicated. It must make clear what the supplier should quote, how much is required, which customization and packaging are included, where the goods are going and which commercial conditions need a response. The sequence is controlled: define the product, issue the RFQ, clarify questions, receive quotations, normalize their scopes and then make a supplier decision.